Abstract Guidelines – MISWeek 2020
FOR MISWEEK 2020 IS NOW CLOSED.
Questions? Contact Abstracts@SLS.org
Deadline for Abstract Submission: FEBRUARY 1, 2020
DEADLINE EXTENDED TO: FEBRUARY 17, 2020
The Program Committee invites the submission of abstracts for presentation at MISWEEK. Authors need not be members of the Society in order to submit material. The program will include scientific papers, open forums, original videos, scientific posters, and other media on all topics and specialties on the use of minimally invasive surgical techniques and technologies, including laparoscopy, robotic surgery, endoscopy, education, and simulation, among others.
Evaluation will be based on quality, clarity and relevance, as well as the significance of the material, as judged by the Abstract Review Committee. Awards will be given for the best scientific papers, posters, and videos in various categories.
- A $1000 prize for the Best Scientific Paper by a Resident
- A $500 prize for the Best Multispecialty Scientific Paper
- A $500 prize for the Best Presentation Promoting Education and Training
- A $500 prize for the Best Overall Video
- A $500 prize for the Best Poster
- A $250 prize for the Best Poster by a Resident
- A $250 prize for the Best Poster by a Student
Certificates will be awarded for the Best Scientific Paper in General Surgery, Gynecology, Urology, Pediatric Surgery; Best Video in General Surgery, Gynecology, Urology, Pediatric Surgery, Multispecialty; and the Best Open Forum presentation.
Scholarships are available for SLS Member Residents, Fellows-in-Training, Medical Students, and Affiliated Medical Personnel. Click here for information on becoming a member and qualifying for a scholarship
Please note: The following requirements apply to all categories of submission.
- All work must be original and unpublished. DO NOT submit material that has been previously presented or published.
- All persons whose submissions are accepted for presentation must be paid registrants and must attend the conference. Any presenter substitutions must be approved by SLS staff Unauthorized substitutions of the presenting author are not allowed. SLS must be notified at least 4 weeks prior to the meeting in the event a substitute presenter is necessary, A disclosure affidavit must be completed/received for the substitute presenter… Presenter substitutions cannot be made onsite at the conference.
- Each author is limited to the submission of TWO ABSTRACTS as the primary author and/or presenter.
- ONE disclosure affidavit is required PER PERSON participating in any role in MISWeek 2020, including presenting authors of abstracts. PLEASE NOTE: Each person only needs to submit a disclosure affidavit ONCE, even if participating in multiple roles at MISWeek 2020.
- The ACCME defines a commercial interest as “any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients.” An owner, medical director, or employee of a commercial interest, as defined by the ACCME may not serve as an author and/or presenter during an accredited CME session. They may be considered for participation in an Open Forum Non-CME session.
- According to ACCME & SLS Guidelines and Resolution of Conflict of Interest Policies, educational materials that are part of a CME activity, such as slides, abstracts and handouts, cannot contain any advertising, corporate logos, trade names or product-group messages of an ACCME-defined commercial interest.
- Any copyrighted material must be accompanied by a release authorizing duplication and display for educational purposes at meetings of the Society of Laparoscopic & Robotic Surgeons (fka Society of Laparoendoscopic Surgeons). Any identifiable individuals in videos must have signed releases permitting medical videography. Please provide assurance that releases have been obtained and are available, if relevant.
Your submission will not be reviewed or considered in the event that:
- it does not meet the guidelines, or
- an online Abstract Submission Form is not completed, or
- abstract text is not provided electronically on the Abstract Submission Form, or
- poster submissions do not provide a PowerPoint slide of their poster on the Abstract Submission Form, or
- video submissions do not include a link to the video on the Abstract Submission Form, or
- is commercial in nature, or
- the disclosure affidavit for the author/presenter has not been completed and signed
PUBLICATION OF YOUR SUBMISSION
Accepted Scientific Paper, Video, and Poster and Open Forum presentation abstracts will be published online if and only if the presenting authors have registered and paid required fees to attend MISWeek 2020 by the June 1, 2020 deadline.
Complete manuscripts for abstracts accepted for presentation may be submitted for consideration of publication in JSLS, Journal of the Society of Laparoscopic & Robotic Surgeons. Please submit your manuscript to JSLS according to the “JSLS Guidelines for Authors” if you wish to have the material considered for publication.
TYPES OF SUBMISSIONS
Scientific Paper (oral presentations)
10 minutes for presentation plus 5 minutes for discussion. This category includes prospective or retrospective clinical studies, clinical series, or experimental research with clinical results.
Scientific Paper submissions may be accepted either as an oral presentation, an Open Forum presentation, or as a Scientific Poster, as determined by the Abstract Review Committee.
Open Forum (non-CME oral presentations)
10 minutes for presentation. This category is appropriate for content focused on educational objectives that promote improvements or quality in healthcare and not a specific proprietary business interest of a commercial interest.
Please understand that a “not for CME” designation in no way invalidates the quality education provided to learners attending Open Forum sessions. The “not for CME” designation allows us to provide content to our learners that would not be possible to present in a CME session based on ACCME Requirements, and permits an ability to continue to function as an ACCME-Accredited provider. Open Forum submissions are reviewed and will be approved based on the premise that they promote improvements or quality in healthcare and not a specific proprietary business interest of a commercial interest.
Original Video (video presentations)
8 minutes maximum in length plus 5 minutes for discussion. Please see details for formatting located below. Videos selected will be shown in a group situation. Subject matter is restricted to new materials that offer insights into relevant ideas and techniques in minimally invasive surgical and diagnostic procedures Submitted videos may be accepted as Open Forum videos (non-CME) based on content and peer review.
Scientific Poster (poster display)
The purpose of these scientific displays is to provide summaries of findings in a self-contained visual format.
Posters MUST be submitted using the SLS e-Poster Template in PowerPoint. You may be asked to edit and resubmit your poster based on SLS’s review of the poster’s content.
Poster presenters are responsible for creating, printing, and bringing their posters to the conference. Guidelines, required format, and dimensions can be found in the Submission Instructions section of this document.
Those with accepted posters will be invited to give a 5-minute oral presentation about their poster in the Poster Showcase on Thursday, August 27, 2020. Presentations will include a 3-slide PowerPoint summary of your poster.
Abstract must be 250 words or less and provided in structured format. The title should be short and succinct. The body of the abstract should follow logically from the title. Abstracts should contain four sections:
1. OBJECTIVE: An introduction, stating the hypothesis, purpose, or specific objective of the study.
2. METHODS & PROCEDURES: A description of the study design, the subjects and the evaluation procedures used. Documentation of statistical methodology should be included in this section.
3. RESULTS: A summary of the results of the study, which should support the final conclusion of the paper, and these must be provided. Results should include actual data. Do not include qualitative statements such as “supporting evidence will be provided”.
4. CONCLUSION: A brief statement of the conclusions of the study. Any data provided must either support, confirm, modify, or refute the the objectives of the particular study.
Please note: Abstracts that do not comply with the required format will be returned.
Abstracts will not be edited for language, grammar, spelling, readability, or punctuation. Be sure to review your text before submitting.
Authors whose primary language is not English should have their papers checked for linguistic accuracy by a person skilled in the English language and in medical terminology.
Please review all submission instructions before submitting your abstract(s).
No more than two submissions as a first author/presenter will be accepted.
Registration for Minimally Invasive Surgery Week will open in March 2020. If your materials are accepted for presentation, your conference registration fees must be paid by June 1, 2020 in order to be scheduled for presentation.
Abstracts that are not submitted in compliance with these instructions, are not in the requested format, or are not received prior to the deadline date may not be considered for evaluation. If you have any questions or difficulties with your submission, please contact the SLS office via Abstracts@SLS.org.
IMPORTANT – PLEASE NOTE:
All Scientific Paper, Video, and Poster submissions that are scheduled for presentation must provide their completed presentation to SLS NO LATER THAN July 15, 2020 for review by the CME committee. This copy of your presentation will be uploaded to the show computers for presentation in your designated presentation room. You will be provided with a link to a DropBox for uploading your completed presentation once your meeting registration has been completed.
ALL TYPES OF SUBMISSIONS
(Note: Poster presenters must also follow the Scientific Poster Submission Instructions; Video presenters must also follow the Video Submission Instructions)
- An online Abstract Submission Form must be completed for each abstract submitted. No more than two submissions as a first author/presenter will be accepted.
- A Disclosure Affidavit must be completed for the presenting author. (PLEASE NOTE: Only one disclosure affidavit is required per person participating in any role of MISWeek 2020.)
- Abstract text (250 words or less) must be entered in the area provided on the online Abstract Submission Form.
- The presenting author must be noted on the abstract submission form by clicking on the box labeled “presenting author”. NOTE: The presenting author does not have to be listed as the first author.
- All text should use upper and lower case letters, including the title. DO NOT type in all upper case or all lower case letters.
- Do not use abbreviations in the title or body of the abstract.
- Abstract text that does not comply with the required format will be returned.
SCIENTIFIC POSTER SUBMISSION
- Poster presenters must also submit the SLS e-Poster Template in PowerPointin addition to submitting a plain text abstract of the submission content according to the Submission Instructions (above)
- Complete each section of the template (4 slides). Instructions are included on the template. Do not change the size/parameters of the template. Name the file with Your Last Name, Your First Name (ex: Smith, John.pptx)
- Poster slides that do not comply with the required formatting will be returned. Attach the file to the online Abstract Submission Form.
- Abstracts must adhere to the abstract submission guidelines.
- Authors whose primary language is not English should have their posters checked for linguistic accuracy by a person skilled in the English language and medical terminology.
- Poster presenters are required to print and bring their posters to the conference.
- Posters are to be printed in the following format: 2 ft wide (24 inches / 61cm) by 4 ft high (48 inches / 122 cm). The (4) slides accepted for presentation are to be merged into one poster. Please see graphic below detailing layout. Posters must be provided in the required format in order to be displayed in the Poster Gallery. If you are unable to provide your poster in the format noted below, please contact Abstracts@SLS.org.
- Posters should be printed on a material that can be hung with push-pins.
- Once onsite, presenters will hang their posters in a designated spot in the Poster Gallery. Details will be included in their email schedule notification.
Prepare your poster for printing as follows:
In addition to submitting the text of your abstract according to the Submission Instructions, you must upload your video to our channel on YouTube.
To upload your video:
- Visit www.YouTube.com
- Sign in with User name: SLSVideoReview, Password:MISWeekVideo4
If the system asks for a recovery email, firstname.lastname@example.org
- Upload your video
- Copy/write down the link (URL) for the video you uploaded
- Provide the link where indicated on the Abstract Submission Form.
- Videos must be uploaded to the SLS review site on YouTube. If you are unable to sign-in or upload your videos to the YouTube site, please contact Abstracts@SLS.org for assistance.
All productions must:
- be no longer than 8 minutes
- file size no larger than 2GB
- include titles and a spoken narrative explaining the objectives of the procedure and the methods used during the procedure.
- conclude with the results or purpose of the procedure.
- be in preferred format of MPEG or QuickTime (wmv, avi, and mov files are acceptable)
- recommended resolution: 1280 x 720 (16 x 9 HD) and 640 x 480 (4:3 SD); frame rate of 24 fps or higher
- mp3 audio recommended
- videos that do not comply with the format requirements will be returned for editing
Commercial advertising or promotion of products will not be accepted.
NO COMMERCIAL ADVERTISING OR PRODUCT PROMOTION OR COMMERCIAL VIDEOS, CDS, SOFTWARE, OR OTHER ELECTRONIC MEDIA WILL BE ACCEPTED.
Your video will be retained for use at SLS conferences, including internet and other media for educational purposes, unless there is written notification otherwise.
SLS reserves the right to use submitted materials for educational purposes.
INSTRUCTIONS FOR SUBMITTING YOUR ABSTRACT ONLINE
SLS has implemented a new online abstract submission program. To submit your abstract online:
Go to https://app.oxfordabstracts.com/events/1270/app/ to create your account and submit your abstract. You only need to do this once and this will enable you access the online system.
You will be required to enter an email address, create a password, and enter your name. Complete all fields and click on the button labeled “Register”.
Once registered you can make your submission by completing the fields in the online submission form. Please note that required fields are marked with an asterisk (*).
Note: When completing the field for your abstract text, it is easiest to copy and paste straight from a Word document. If your word count is over the 250 word limit, your submission will automatically be marked as incomplete.
Click the button labeled “Submit” at the bottom of the page when you have completed the form.
You can save your submission by pressing “Submit” and return to complete it later.
You will see a pop-up alert if any required fields are left incomplete and your submission will be marked as “incomplete”. Be sure to return to finalize your submission before the deadline (February 1, 2020).
You will receive an automatic email notification that your submission has been received. It will indicate whether the submission is complete or incomplete.
Click “Back” (top left-hand side of screen) to return to your dashboard, where you can view/edit your submissions or make a new submission (Remember maximum of two submissions per person as first author will be considered).