MIS Week 2018 Exhibitor Information
Corporate Conference Programs/Activities
Wednesday, August 29th
6:30 p.m. – 8:00 p.m. Welcome Reception
Thursday, August 30th
7:00 a.m. – 2:00 p.m.
Friday, August 31st
7:00 a.m. – 2:00 p.m.
ANTICIPATED ATTENDANCE AND EXPECTATIONS
Minimally Invasive Surgery Week is expected to be the top attended annual meeting for the Society of Laparoendoscopic Surgeons (SLS) with over 600 physicians, more than 100 moderators, and 200 presenters.
The Endoscopic Exposition (Endo Expo) trade show has come to include vendors representing all aspects of minimally invasive therapies, including manufacturers, software and hardware developers, publishers, operating room suppliers, and other corporations servicing the industry. With an audience whose interests are specific to minimally invasive surgery and who represent all specialties which use these less-invasive therapies, exhibitors benefit from gaining marketing exposure and quality contacts.
CONFERENCE AND EXHIBIT MANAGEMENT
For your immediate requirements, floor plans, exhibit application, exhibitor service kits and questions contact Teri Valls at Exhibit@SLS.org or (305) 665-9959.
DECORATOR / DRAYAGE / SHIPPING
Decorator: GES is the official exhibit decorator and drayage company. Exhibit Service Kits will be sent no later than 90 to 60 days prior to the show.
Shipping: All booth materials must be shipped through the official decorator and drayage company no later than 30 days prior to the show.
Rental Items and Services: All tables, chairs, plants, lamps, carpets, special furniture and electrical power will be available upon request through the exhibitor decorator.
RESERVATION OF EXHIBIT BOOTH
The Society of Laparoendoscopic Surgeons (SLS) only takes reservations with a nonrefundable payment of 50% of the total exhibit amount (see rates below). There will be no reimbursements of this amount. The balance of the total amount must be paid by May 31, 2017. No refunds will be made after May 31, 2017. Checks should be made payable to: The Society of Laparoendoscopic Surgeons
Space will be provided at the following rates (additional booths at the same price):
• $2500 per 8×10 corner booth
• $2000 per 8×10 booth
• $900 per 8×10 booth (publishers only)
SLS will assign publisher booths at the Society’s discretion.
A maximum of 3ft. in height on each side and 8ft. back wall of the exhibit booth has been established so that no booth will interfere with or detract from any other booth. Canvassing outside the booth is forbidden.
PAYMENT / BREACH OF CONTRACT
The given dimensions of floor space and stands are approximate. The exhibition management reserves the right to change the dimensions in order to use available exhibition space most efficiently. Prices charged are, however, based on the actual dimensions; if more floor space than was ordered is later allotted and actually used, the fee for it is to be paid immediately. The exhibitors must bear the cost of any special installations.
The exhibitor is liable for all damage caused by himself, by his staff, by his visitors and clients and by any agent acting for him; the exhibitor must indemnify the exhibition management company and SLS in all such cases.
CONTRACT EXHIBITION DATES
Mailing or delivering the application form does not constitute a formal agreement that the exhibitor is admitted to the exhibition. Contractual conditions are constituted when exhibition management sends written confirmation to the exhibitor and when the 50% deposit is received.
Exhibitors may not display products or services other than those manufactured or regularly distributed by them.
The application form must be filled in, signed with a legally competent signature and delivered on time.
Special requirements regarding placement of the booths will be given all possible consideration, but placement demands as a condition of registration on the part of the exhibitor cannot be recognized.
PURPOSE OF THE EXHIBITION
Booths may be used for displaying products and services related to minimally invasive surgery and its therapies and that contribute directly to the meeting registrant’s healthcare practice. All company activities must take place within the company booth. Company activities will not be allowed to compete with conference activities.
SLS reserves the right to restrict sales activities that it deems inappropriate. No sales or marketing activities are allowed in scientific session rooms. It is the responsibility of the exhibitor to secure any licenses or permits that may be required by the State of California and the City of San Francisco.
CONDUCT OF EXHIBITS
Exhibits must be staffed at all times during the hours of exhibition. The exhibition areas are to be used only during the usual hours of operations.
Each exhibitor must make provisions for the safeguarding of their goods, material, equipment and display at all times. General overall staff service will be provided for the installation and exhibition period to answer questions or facilitate service. Neither SLS or GES will be responsible for loss or damage to any property from any cause.
SETUP AND BOOTH MANAGEMENT
For any changes in the size or structure of the floor space or design of the booth, specific permission must be obtained from exhibit management. Exhibit management reserves the right to demand changes in such booths or exhibits to accommodate safety regulations and technical requirements. Exhibit management also reserves the right to demand changes in booths or exhibits in order to preserve or obtain the best possible overall image for the exhibition, as judged by exhibit management.
REGISTRATION AND EXHIBIT INSTALLATION
Tuesday, August 28th
3:00 p.m. – 6:00 pm. Registration Only
Wednesday, August 29th
6:30 a.m. – 8:00 p.m. Registration and Installation
All aisles must be cleared of exhibit materials and crates by 5:00 p.m., Wednesday, August 29th. After 5:00 p.m., no installation will be allowed without special permission.
The dismantling of exhibits will begin after 2:00 p.m., Friday, August 31st. Dismantling an exhibit or packing equipment or literature will not be allowed before 2:00 p.m. on Friday.
EXHIBITOR REGISTRATION / BADGES
Exhibitor personnel (demonstrators, staff) will be issued a limited number of free badges with the booth purchase. All representatives of exhibiting companies must register and display an official exhibitor’s badge for admission to the exhibit area.
Exhibiting companies are allocated 3 representative badges for each 8×10 booth space purchased. Additional representatives may attend at a fee of $290 for each additional person. A charge of $10 will be assessed for each substitute name or lost badge while on site. Note that the deadline for receipt of the exhibitor names is August 15, 2018.
Painting and papering of floors, walls, pillars as well as built-in parts are not permitted. No articles may be attached to the permanent building structure.
No structure of an exhibit or booth may protrude on any side beyond the limits of the booth location. No signs may project beyond the delimiting walls of the booth and each exhibitor must avoid hindering the view or entranceway of neighboring booths. No obstruction of the aisles shall be permitted.
Exhibits or other devices which emit sound or light must be operated and controlled so as not to irritate other exhibitors, and exhibit management reserves the right to ask an exhibitor to cease such practice. No exhibitors shall be permitted to install booth until full payment is received.
All oral agreements, special permissions and special arrangements are valid only upon receipt of written confirmation.
The exhibitor understands that the SLS exhibitors rules and regulations are an integral and binding part of the contract for exhibit space and agrees to comply with the same.
Wednesday, September 6th
6:45 p.m. – 8:30 p.m.
Following the opening ceremonies at 5:00 p.m. SLS will have a Welcome Reception in the exhibit hall. SLS provides a hosted bar. We encourage the exhibitors to provide hors d’oeuvres at their respective booths allowing companies the opportunity to offer attendees your personal hospitality. A Welcome Reception Order Form will be included in the Exhibit Service Kits.