Abstract Guidelines – MISWeek 2017

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ABSTRACT SUBMISSION FOR MISWEEK 2017 HAS CLOSED.
Questions? Contact Abstracts@SLS.org


 

IMPORTANT DATES

• Abstract Submission is open from November 14, 2016 through February  1, 2017
***  SUBMISSION DEADLINE EXTENDED TO MARCH 1, 2017 ***

 

• Registration Deadline for Scientific Presenters: July 6, 2017

GENERAL INFORMATION

The Program Committee invites the submission of abstracts for presentation at its meetings. Authors need not be members of the Society in order to qualify for submission. The program will include scientific papers, open forums, original videos, scientific posters, and other electronic media from all specialists who are in some way involved with the use of minimally invasive surgical techniques.

Evaluation will be based on quality, clarity and relevance for our members, as well as the significance of the material, as judged by the Abstract Review Committee. Awards will be given for the best scientific papers, posters, and videos in various categories.

Please note: These requirements apply to all categories of submissions.

All work must be original and unpublished. No materials should be submitted that have been previously presented or previously published.

All persons whose papers are accepted by the Abstract Review Committee for presentation must be paid registrants and be present at the conference. In the event a substitute will take the place of the original presenter, SLS must be notified at least 4 weeks prior to the meeting. Scholarships are available for SLS Member Residents, Fellows-in-Training, Medical Students, and Affiliated Medical Personnel. Click here for information on becoming a member and qualifying for the scholarship. Already a Resident, Fellow-in-Training, Medical Student, or Affiliated Medical Personnel member? Just log-in before registering online and the scholarship rate will automatically appear on your registration form.

• Each author is limited to the submission of TWO ABSTRACTS as the primary author.

• An employee of a commercial interest, as defined by the ACCME, may not serve as an author and/or presenter during an accredited CME session when the topic to be discussed is relevant to the products and services of the company. The ACCME defines a commercial interest as “any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients.”

• According to ACCME & SLS Guidelines and Resolution of Conflict of Interest Policies, educational materials that are part of a CME activity, such as slides, abstracts and handouts, cannot contain any advertising, corporate logo, trade name or a product-group message of an ACCME-defined commercial interest.

 Any copyrighted material must be accompanied by a release authorizing duplication and display for educational purposes at meetings of the Society of Laparoendoscopic Surgeons. Any identifiable individuals in videos must have signed releases permitting medical videography. Please provide assurance that releases are available, if relevant.

Your submission may not be reviewed or considered in the event that:

· it does not meet the guidelines, or

 · an online Abstract Submission Form is not completed, or

 · abstract text is not provided electronically on the Abstract Submission Form, or

· poster submissions do not provide the poster slide via the Abstract Submission Form, or

· video submissions do not include a link to the video on the Abstract Submission Form, or

· is commercial in nature, or

· the disclosure affidavit is not completed and signed

PUBLICATION OF YOUR SUBMISSION

Scientific Paper, Video, and Poster abstracts will be published online. Open Forum abstracts will not be published.

Complete manuscripts for abstracts that have been accepted for presentation may be submitted for review for publication of the full study in JSLS, Journal of the Society of Laparoendoscopic Surgeons. To have your complete manuscript considered for publication, please submit the manuscript to JSLS according to the “JSLS Guidelines for Authors“. Publication of complete manuscripts is the responsibility of the author and not SLS.

TYPES OF SUBMISSIONS

Scientific Paper (oral presentations)

10 minutes for presentation plus 5 minutes for discussion. This is a category for clinical retrospective or prospective studies, a clinical series, or experimental studies with clinical results of a non-commercial nature.

Please note: Those with accepted scientific paper presentations may be invited to present their submission as a SLS Spotlight Presentation. These are 15-minute lightning talks modeled on the successful TED Talk initiative. SLS Spotlight Presentations offer attendees interactive content in an exciting, innovative format. SLS will provide Spotlight guidelines to those presenting to aid in preparing their presentation.

Open Forum (non-CME oral presentations)

5 minutes for presentation. This category is appropriate for case studies, or a small series without statistics, with emphasis on new techniques and innovative procedures of a non-commercial nature.

Original Video (video presentations) 

No longer than 8 minutes in length plus 5 minutes for discussion. Please see details for formatting located below. Videos selected will be shown in a group situation. Subject matter is restricted to new materials that offer insights into relevant ideas and techniques in minimally invasive surgical and diagnostic procedures, all of a non-commercial nature.  Please note that, based on content and peer reviewer evaluation, submitted videos may be accepted as Open Forum videos (non-CME video presentation).

Scientific Poster (oral presentation plus poster display)

Poster presentations include a 2 minute oral presentation in addition to the displayed poster. The purpose of these scientific displays is to provide summaries of findings of a non-commercial nature. NEW THIS YEAR: Poster presenters are responsible to create, print, and bring their posters to the conference. Guidelines, required format, and dimensions can be found in the Submission Instructions section of this document.

ABSTRACT CONTENT

Abstract must be 250 words or less. The title should be short and succinct; the body of the abstract should follow logically from the title.  Abstracts should contain four sections:

  1. OBJECTIVE: An introduction, stating the hypothesis, purpose, or specific objective of the study.
  2. METHODS & PROCEDURES: A description of the study design, the subjects and the evaluation procedures used. Documentation of statistical methodology should be included in this section.
  3. RESULTS: A summary of the results of the study, which should support the final conclusion of the paper, and these must be stated in the abstract. Please do not include qualitative statements such as “supporting evidence will be provided at presentation,” etc. Results should include actual data.
  4. CONCLUSION: A brief statement of the conclusions of the study. Any data provided must either support, confirm, modify, or refute the purpose of the objectives of the particular study.

Abstracts that do not comply with the required format will be returned for editing.

Authors whose primary language is not English should have their papers checked for linguistic accuracy by a person skilled in the English language and in medical terminology.

Please note: abstracts will not be edited for language, grammar, spelling, readability, punctuation, etc. prior to being sent for peer review. Be sure to review your text before submitting. 

SUBMISSION INSTRUCTIONS

No more than two submissions as a first author/presenter will be accepted.

Registration for Minimally Invasive Surgery Week will open approximately 6 months prior to the conference. If your materials are accepted for presentation, your conference fees must be paid by the early bird registration deadline of July 6, 2017 in order to be included in the final schedule listing.

Abstracts that are not submitted in compliance with these instructions, are not in the requested format, or are not received prior to the deadline date may not be considered for evaluation. If you have any questions or difficulties with your submission, please contact the SLS office via Abstracts@SLS.org.

ALL TYPES OF SUBMISSIONS

(Note: Poster presenters must also follow the Scientific Poster Submission Instructions; Video presenters must also follow the Video Submission Instructions)

An online Abstract Submission Form must be completed for each Abstract submitted. No more than two submissions as a first author/presenter will be accepted.

Abstract text (250 words or less) must be entered in the area provided on the online Abstract Submission Form.

The abstract title, authors’ names with degrees, and hospital or institution affiliation must be entered in the fields provided on the online Abstract Submission Form (these are not included in the 250 word count).

  Provide authors’ names, first name followed by the last name, and degrees. The author submitting the form will be considered the presenter unless otherwise noted.

Do not include tables, diagrams, or graphics with the text. All data must be in narrative form.

 All text should use upper and lower case letters, including the title. DO NOT type in all upper case or all lower case letters.

Do not use abbreviations in the title or body of the abstract.

Abstract text that does not comply with the required format will be returned for editing.

Authors whose primary language is not English should have their papers checked for linguistic accuracy by a person skilled in the English language and medical terminology.


SCIENTIFIC POSTER SUBMISSION

• Submit the plain text of your abstract according to the Submission Instructions for all types of submissions (above). 

• Prepare your poster as follows:

• Authors whose primary language is not English should have their posters checked for linguistic accuracy by a person skilled in the English language and medical terminology.

• Once accepted, presenters are required to forward a PDF of their poster, which will be projected behind them during their oral presentation. PDFs must be received by July 31, 2017.

• Posters should be printed on a material that can be hung with push-pins.

• Once onsite, presenter will hang their poster in their designated spot in the Poster Gallery. Details on where and when presenter should hang their poster will be included in their email schedule notification.

Poster Format:

poster-format-graphic

 

VIDEO SUBMISSION

In addition to submitting the text of your abstract according to the Submission Instructions, you must upload your video to our channel on YouTube.

To upload your video:

Visit www.YouTube.com

Sign in with User name: SLSVideoReview, Password: AbstractsSLS11

Upload your video

Copy/write down the link (URL) for the video you uploaded

 Provide the link where indicated on the Abstract Submission Form.

All productions must:

be no longer than 8 minutes

file size no larger than 2GB

include titles and a spoken narrative explaining the objectives of the procedure and the methods used during the procedure.

conclude with the results or purpose of the procedure.

be in preferred format of MPEG or QuickTime (wmv, avi, and mov files are acceptable)

recommended resolution: 1280 x 720 (16 x 9 HD) and 640 x 480 (4:3 SD); frame rate of 24 fps or higher

mp3 audio recommended

videos that do not comply with the format requirements will be returned for editing

Commercial advertising or promotion of products will not be accepted.

 

PLEASE NOTE THE FOLLOWING AUDIO/VISUAL EQUIPMENT PROVISIONS:

a)  With the exception of Spotlight Presentations, Computers will NOT be provided onsite for conference participants. For presentations that require the use of a computer, participants are required to bring their own laptops with VGA output (Mac or PC). For Spotlight Presentations ONLY, participants are required to bring their presentation on a USB Flash Drive to upload to the show computer. Spotlight Presentations are made from center stage, therefore you will be unable to use your laptop or the podium. A remote control slide clicker will be provided.

Mac users MUST bring their own dongles to connect to the VGA output of the projector. If your laptop uses an HDMI or mini-HDMI connection, you MUST bring your own connector to connect to the VGA output of the projector.

Dongles/connectors will NOT be available onsite. If you do not have a laptop with VGA output (or required dongle/connector), you will need to make arrangements with another presenter to ensure that you have access to a computer onsite.

b) Bring two copies of your presentation to the conference; one loaded to your laptop and a back-up copy on a USB Flash Drive.

c) Each presentation room will be provided with projection equipment and microphones.

IMPORTANT: Internet connection will NOT be available in the presentation rooms. Do not use “live” links in your presentation, as you will not be able to access them.

If your Scientific Paper or Open Forum presentation includes video:

Create a folder on your desktop

Name the folder

 Save the video file and the PowerPoint presentation file together in the desktop folder you created. (NOTE: If you do not save your video file and presentation together in the same folder, your video will not run. If you have multiple videos, they must all be saved in this folder.)

Please note: The maximum size per embedded video is 500MB. Videos larger than 500MB will not run properly and can cause your presentation to crash.

NO COMMERCIAL VIDEOS, CDS, SOFTWARE, OR OTHER ELECTRONIC MEDIA WILL BE ACCEPTED FOR EVALUATION.

Unless we have written notification otherwise, your video will be retained for use at SLS conferences, including internet and other media for educational purposes.

SLS reserves the right to use submitted materials for educational purposes.


QUICK LINKS

Online Abstract Submission Form    Email Abstract Coordinator   •   General Information  •   Types of Submissions   •   Abstract Content   •   Submission Instructions